Business SoftwareFree Offer Letter / Appointment Letter Generator
Create a professional offer letter or appointment letter online with employer, employee, position, compensation and employment terms — free A4 PDF and print, no signup required.
1. Letter Details
Choose the document type — the title and wording update automatically.
2. Employer
Enter the employer's details.
PNG, JPEG or WebP, up to 1 MB. Shown on the letter — never uploaded or saved anywhere.
3. Employee
Enter the employee's details.
4. Position
Enter the role details.
5. Compensation
Optional — this tool never calculates PF, ESI, TDS, Professional Tax, gratuity or bonus. Enter the figures exactly as you want them shown.
6. Employment Terms
Every clause below is editable — enable, disable, edit or reorder it to fit your situation.
7. Signatory & Acceptance
The employee side only needs a plain signature line — no upload required.
PNG, JPEG or WebP, up to 1 MB. A visual signature image only — not a legal e-signature.
Quick Tips
- This tool never calculates PF, ESI, TDS, Professional Tax or gratuity — enter every compensation figure yourself
- Every standard clause is editable — enable, disable, edit or reorder it to fit your situation
- The employee side only needs a plain signature line — no signature upload required
- Review the document and adapt it to your employment terms and applicable local requirements before issuing it
Save this letter to Business Software
Manage employees and HR workflows in Business Software when you need saved records, alongside your CRM, invoicing and projects.
Create a free accountYour letter information is used to generate the document and is not saved to a Business Software account unless you choose to create one.
What is an offer letter?
An offer letter is a document an employer sends to a candidate to communicate an employment offer — the proposed role, compensation and joining terms, typically subject to the candidate's acceptance. It's the starting point of the employment relationship, not the final record of it.
What is an appointment letter?
An appointment letter records the terms of an employment that has already been agreed — typically with more complete details on role, compensation and conditions than an offer letter. Many employers issue an offer letter first and an appointment letter once the candidate joins.
What information is commonly included?
Employer and employee details, the letter date and an optional reference number, the role (designation, department, reporting manager, employment type, work location, joining date), compensation, and employment terms such as probation, notice period and standard clauses like confidentiality and company policies.
Why review the document before issuing it?
This tool generates a professional starting document, not a legal opinion or compliance certification. Employment terms vary by role, company policy and location, so every standard clause here is editable — review the document and adapt it to your employment terms and applicable local requirements before issuing it.
Frequently asked questions
What is the difference between an offer letter and an appointment letter?
An offer letter communicates an employment offer — the proposed role, compensation and joining terms — which may be subject to the candidate's acceptance. An appointment letter records the terms of an employment that has already been agreed, typically with more complete details. This tool lets you choose either document type; it doesn't tell you which one you're legally required to use.
Is this offer letter generator free?
Yes. Creating, previewing and downloading an offer or appointment letter with this tool is free and does not require an account.
Is this tool a substitute for legal advice?
No. This is a business document generator, not a legal service, an employment-law compliance engine, a contract review system or an HR management system. It never claims the resulting document is legally valid or compliant anywhere. Review the document and adapt it to your employment terms and applicable local requirements before issuing it.
Does this tool calculate PF, ESI, TDS, gratuity or other statutory amounts?
No. This tool never calculates Provident Fund, ESI, TDS, Professional Tax, gratuity, bonus or employer contributions. Any compensation figure or breakdown you enter is shown exactly as you typed it — consult a payroll or tax professional for statutory compliance questions.
Can I edit the standard clauses?
Yes. Every standard clause (Role and Responsibilities, Compensation, Working Hours, Probation, Leave, Confidentiality, Company Policies, Notice Period, Other Terms) can be edited, enabled, disabled, reordered or removed. None of them is mandatory, and none makes an aggressive or jurisdiction-specific legal claim by default — you're expected to adapt the wording to your own situation.
Does the employee need to upload a signature?
No. The employer side supports an optional signature image upload; the employee side only ever gets a plain printed signature line, keeping the document simple and avoiding unnecessary image handling for the candidate.
Can I generate a letter without an account?
Yes. You can enter the employer, employee, position, compensation and terms, preview the letter and download the PDF without signing up. An account is only needed if you choose to save the letter to Business Software.
Does the tool save my letter data?
No. Your letter details are used only in your browser and on the server for the moment it takes to generate the PDF — they are not saved to a database or a Business Software account unless you choose a future save workflow. This tool never collects Aadhaar, passport numbers, or bank account details.