Business SoftwareFree Proforma Invoice Generator
Create a professional proforma invoice online for free — a preliminary commercial document with optional GST estimate, then preview, print or download it as a PDF.
1. Your Business
Enter your business details for this proforma invoice.
Used to work out CGST/SGST vs. IGST.
PNG, JPEG or WebP, up to 1 MB. Shown on the proforma invoice — never uploaded or saved anywhere.
2. Customer
Enter your customer's details.
3. Proforma Details
Set your proforma number, dates and other details.
4. Items
Add items or services to your proforma invoice.
Terms (optional)
Payment details (optional)
Add your bank details to receive payment.
Signature (optional)
PNG, JPEG or WebP, up to 1 MB. Shown on the proforma invoice — never uploaded or saved anywhere.
A visual signature image only — not a legal e-signature.
Quick Tips
- Add a valid-until date so customers know how long the price holds
- Switch to non-taxable mode if your business isn't GST-registered
- Add an expected delivery date if it's already known
- You can edit and reuse your details for future proforma invoices
Save this proforma invoice to Business Software
Keep a history of every proforma invoice you generate, reuse customer and item details, and manage sales alongside your CRM, projects and invoicing.
Create a free accountYour proforma invoice information is used to generate the document and is not saved to a Business Software account unless you choose to create one.
What is a proforma invoice?
A proforma invoice is a preliminary commercial document a business sends a customer before a sale is finalised — it sets out the expected items, quantities, price and (optionally) an estimated tax amount. It is not a tax invoice, a demand for payment, or proof that goods or services have actually been supplied.
How to create a proforma invoice
- Enter your business details, including your GSTIN if applicable.
- Enter your customer's details.
- Add the proforma number, issue date, valid-until date and expected delivery date.
- Choose whether the proforma invoice is taxable (GST estimate) or non-taxable.
- Add one or more line items with quantity and rate.
- Preview the proforma invoice, then download it as a PDF.
Taxable vs. non-taxable proforma invoices
A taxable proforma invoice shows an estimated GST amount — CGST and SGST when your business and the place of supply are in the same state, or IGST when they differ. This is always an estimate for planning purposes, not a tax invoice under GST law. A non-taxable proforma invoice shows no GST at all — useful for businesses that aren't GST-registered, or for a deal where tax hasn't been determined yet.
Important notes
A proforma invoice generated with this tool is a preliminary/commercial document — not a GST tax invoice, not proof of payment, not a receipt, and not evidence that a taxable supply has occurred. GSTIN entries are checked for correct format only — this tool does not verify GSTIN registration status with any government system. For complex or unusual pricing scenarios, consult a qualified professional.
Frequently asked questions
What is a proforma invoice?
A proforma invoice is a preliminary, non-binding commercial document a seller sends a buyer before a sale is finalised — it estimates the price, items and (optionally) tax for a deal that hasn't been completed yet. It is not a tax invoice, not proof of payment, not a receipt, and not evidence that a taxable supply has occurred.
Is a proforma invoice legally the same as a tax invoice?
No. A proforma invoice is a commercial estimate, not a legal demand for payment or a GST tax invoice. Once a sale is confirmed and goods or services are supplied, a proper tax invoice (see the Free GST Invoice Generator) should be issued.
Is this proforma invoice generator free?
Yes. Creating, previewing and downloading a proforma invoice with this tool is free and does not require an account.
Do I need a GSTIN to create a proforma invoice?
No. GST details are entirely optional — you can create a taxable proforma invoice with an estimated GST amount shown, or a plain non-taxable one with no tax at all.
What is the difference between a proforma invoice and a quotation?
Both are preliminary, non-binding documents issued before a sale is finalised. A proforma invoice is typically used closer to the point of sale — often once an order is confirmed but before delivery or payment — and can include shipping/delivery details a quotation usually doesn't.
Can I download the proforma invoice as a PDF?
Yes. Once you've entered your proforma invoice details, you can preview it and download a professional A4 PDF.
Does the tool save my proforma invoice data?
No. Your details are used only in your browser and on the server for the moment it takes to generate the PDF — they are not saved to a database or a Business Software account unless you choose a future save workflow.