Business SoftwareFree Purchase Order Generator
Create a professional purchase order online for free — a buyer's order to a vendor/supplier with optional GST estimate, then preview, print or download it as a PDF.
1. Buyer (Your Business)
Enter your business details as the buyer issuing this order.
Used to work out CGST/SGST vs. IGST.
PNG, JPEG or WebP, up to 1 MB. Shown on the purchase order — never uploaded or saved anywhere.
2. Vendor / Supplier
Enter the vendor or supplier you're ordering from.
3. Purchase Order Details
Set your purchase order number, dates and other details.
4. Items
Add items or services you're ordering.
Terms (optional)
Delivery / Shipping (optional)
Let your supplier know where and how to deliver.
Signature (optional)
PNG, JPEG or WebP, up to 1 MB. Shown on the purchase order — never uploaded or saved anywhere.
A visual signature image only — not a legal e-signature.
Quick Tips
- Add an expected delivery date so your supplier knows the timeline
- Switch to non-taxable mode if your business isn't GST-registered
- Reference an earlier quotation number if this order follows one
- You can edit and reuse your details for future purchase orders
Save this purchase order to Business Software
Keep a history of every purchase order you generate, reuse vendor and item details, and manage purchasing alongside your CRM, projects and invoicing.
Create a free accountYour purchase order information is used to generate the document and is not saved to a Business Software account unless you choose to create one.
What is a purchase order?
A purchase order is a buyer-side document — it's the order a business sends to a vendor or supplier to formally request goods or services, setting out the items, quantities, agreed price and expected delivery. It is not a tax invoice, a proof of payment, or a receipt, and it is not evidence that goods or services have actually been supplied.
How to create a purchase order
- Enter your business details as the buyer, including your GSTIN if applicable.
- Enter your vendor/supplier's details.
- Add the purchase order number, issue date and expected delivery date.
- Choose whether the purchase order is taxable (GST estimate) or non-taxable.
- Add one or more line items with quantity and rate.
- Preview the purchase order, then download it as a PDF.
Taxable vs. non-taxable purchase orders
A taxable purchase order shows an estimated GST amount — CGST and SGST when your business and the place of supply are in the same state, or IGST when they differ. This is always an estimate for planning purposes, not a tax invoice under GST law. A non-taxable purchase order shows no GST at all — useful for businesses that aren't GST-registered, or for an order where tax hasn't been determined yet.
Important notes
A purchase order generated with this tool is the buyer's order to a vendor/supplier — not a GST tax invoice, not proof of payment, and not a receipt. It becomes a confirmed order once the supplier accepts it. GSTIN entries are checked for correct format only — this tool does not verify GSTIN registration status with any government system. For complex or unusual purchasing scenarios, consult a qualified professional.
Frequently asked questions
What is a purchase order?
A purchase order (PO) is a document a buyer sends to a vendor or supplier to formally order goods or services — it lists what's being ordered, quantities, agreed prices and delivery expectations. It becomes a confirmed order once the supplier accepts it. It is not a tax invoice, not proof of payment, and not a receipt.
Who creates a purchase order — the buyer or the supplier?
The buyer creates and issues the purchase order to the supplier. This is the opposite of an invoice, which the supplier issues to the buyer once goods or services are delivered.
Is this purchase order generator free?
Yes. Creating, previewing and downloading a purchase order with this tool is free and does not require an account.
What is the difference between a purchase order and a GST invoice?
A purchase order is the buyer's request to purchase, issued before goods or services are supplied. A GST invoice (see the Free GST Invoice Generator) is a real tax document the supplier issues after supplying them, and is legally required for a taxable supply under GST law — a purchase order is not.
What is the difference between a purchase order and a quotation or proforma invoice?
A quotation or proforma invoice is issued by the seller/supplier as an offer or estimate. A purchase order flows the other way — it's issued by the buyer to formally place an order, often after accepting a quotation or proforma invoice from the supplier.
Do I need a GSTIN to create a purchase order?
No. GST details are entirely optional — you can create a taxable purchase order with an estimated GST amount shown, or a plain non-taxable one with no tax at all.
Can I download the purchase order as a PDF?
Yes. Once you've entered your purchase order details, you can preview it and download a professional A4 PDF.
Does the tool save my purchase order data?
No. Your details are used only in your browser and on the server for the moment it takes to generate the PDF — they are not saved to a database or a Business Software account unless you choose a future save workflow.